Job Search Tracker Template

Search criteria, applications pipeline with stages and next actions, contacts and referrals, follow-up log, weekly funnel review

CarrièreLégerjob search trackerMis à jour 29 oct. 2026

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Mode d'emploi: Use it when you run a job search with more than a handful of applications. Fill the search criteria first, then give every application an ID and a dated next action. The main pitfall is a tracker that falls behind, so follow-up dates are lost.

Aperçu

Job Search Tracker: [Your name], [Target role]

A single working file for a job search: target criteria, the applications pipeline with stages and next actions, contacts and referrals, a follow-up log and a weekly review of the funnel. Based on common career-coaching practice. Replace every [bracketed] value and every row marked Example.

Field	Value
Target role and level	[Senior Product Analyst]
Search started	YYYY-MM-DD
Target start date	YYYY-MM-DD
Weekly time budget	[8 hours]
Last updated	YYYY-MM-DD

1. Search criteria

Criterion	Must have	Nice to have	Deal-breaker
Role and level	[Senior analyst, individual contributor]	[Path to lead]	[Pure reporting role]
Location and work mode	[Hybrid, max 2 office days]	[Remote within EU]	[Relocation]
Pay (gross per year)	[Minimum you would accept]	[Target]	[Below minimum]
Domain	[Consumer apps]	[Mobility, health]	[Gambling]
Team	[Experimentation culture]	[Analytics engineers on team]	[Analyst reports to sales]

Target organisations (aim for 15 to 30): [Organisation, why it fits, how you heard of it].

2. Applications pipeline

ID	Organisation	Role	Source	Applied	Stage	Next action	Due	Contact
[APP-NNN]	[Organisation]	[Role]	[Careers page / referral / recruiter / job board]	YYYY-MM-DD	[Stage]	[Action]	YYYY-MM-DD	[CON-NNN]
APP-018 (Example)	Larkspur Analytics	Product Analyst II	Job board	2026-09-14	Rejected	Ask for feedback	2026-10-05	none
APP-021 (Example)	Quillmont Freight	Senior Data Analyst	Recruiter	2026-09-22	Offer	Reply to written offer	2026-10-30	CON-004
APP-022 (Example)	Brightwater Mobility	Senior Product Analyst	Referral	2026-09-25	Offer	Negotiate (see `career/salary-negotiation-plan`)	2026-10-27	CON-002
APP-024 (Example)	Tallowfield Health	Analytics Lead	Careers page	2026-10-01	Applied	Follow up with recruiter	2026-10-28	CON-006

Keep a copy of every posting you apply to (PDF or text): postings are often removed, and you need the exact wording before each interview and when you compare pay.

3. Contacts and referrals

ID	Name	Organisation and role	How we know each other	Last contact	Asked for	Outcome
[CON-NNN]	[Name]	[Organisation, role]	[Former colleague / alumni / event]	YYYY-MM-DD	[Advice / referral / introduction]	[Result]
CON-002 (Example)	Jonas Weber	Brightwater Mobility, Analytics Manager	Former colleague	2026-09-24	Referral for APP-022	Referral submitted
CON-004 (Example)	Ana Ruiz	Recruiter for Quillmont Freight	Contacted me	2026-10-08	Interview schedule	Two interviews booked

4. Follow-up log

Date	ID	Channel	Summary	Follow up on
YYYY-MM-DD	[APP-NNN]	[Email / phone / portal]	[What was said]	YYYY-MM-DD
2026-10-06 (Example)	APP-022	Email	Thank-you note after second interview	none
2026-10-15 (Example)	APP-024	Email	Asked recruiter about timeline	2026-10-28
2026-10-19 (Example)	APP-022	Email	Written offer received, deadline 2026-10-27	2026-10-23

5. Weekly review

Stage reached (cumulative)	Count	Conversion from previous stage
Applied	[N]	n/a
Screen	[N]	[%]
Interview	[N]	[%]
Final	[N]	[%]
Offer	[N]	[%]
Example: Applied	24	n/a
Example: Screen	9	37.5%
Example: Interview	5	55.6%
Example: Final	3	60.0%
Example: Offer	2	66.7%

In the example (snapshot of 2026-10-26), 2 offers from 24 applications is about 8.3% overall. The largest drop is from Applied to Screen, so the next week focuses on referrals and on matching the resume to each posting.

What worked this week: [one line]
What I will change next week: [one line]
Energy and wellbeing check: [one line; a search is a marathon]

6. Closing the search

Offer accepted in writing, start date confirmed
Other open applications withdrawn politely
Thank-you messages sent to contacts who helped
Contact details of people you no longer need removed from this file

Standard and licence note

Based on common career-coaching practice for tracking a job search. Original text written for this collection; people, organisations and figures are fictional. Template licence: MIT.

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