Supplier Code of Conduct Template (UNGPs, ILO, OECD)

Flow-down, labour and human rights (ILO), environment, business ethics, management systems, grievance channel, remediation, legal context

खरीदमानकUNGPs 2011; ILO Declaration 1998 (2022); OECD RBC Due Diligence Guidance 2018supplier code conductअपडेट किया गया 29 अक्टू॰ 2026

एडिटर में खोलें.md डाउनलोड करें

उपयोग कैसे करें: Use it to publish the minimum standards suppliers accept at onboarding and in contracts. Fill the working hours limit, audit notice and grievance channel first, and align with your own employee code. The main pitfall is an immediate termination clause that pushes suppliers to hide problems instead of fixing them.

प्रीव्यू

Supplier Code of Conduct: [Organisation name]

The minimum standards [Organisation name] expects from its suppliers on labour and human rights, health and safety, environment, business ethics and management systems, and how it will work with suppliers to meet them. Expectations draw on the UN Guiding Principles on Business and Human Rights (2011), the ILO Declaration on Fundamental Principles and Rights at Work (1998, amended 2022) and the OECD Due Diligence Guidance for Responsible Business Conduct (2018), with EU, UK and US laws given as dated examples. Replace every [bracketed] value. This is a documentation format, not legal advice: check the current official text and a qualified professional.

Document control

Field	Value
Document ID	[SCOC-NNN] Example: SCOC-001
Version	[1.0]
Owner	[@head-of-procurement]
Reviewers	[@head-of-sustainability], [@general-counsel], [@hr-director]
Approved by	[@ceo]
Effective date	YYYY-MM-DD
Next review	YYYY-MM-DD (every [2] years or on a change in law)
Languages	[Languages in which the code is published to suppliers]
Classification	Public

Revision history

Version	Date	Author	Change summary
0.1	YYYY-MM-DD	[@name]	First draft
1.0	YYYY-MM-DD	[@name]	Example: Approved; recruitment fees and grievance access added

1. Who this code applies to

This code applies to every company that supplies goods or services to [Organisation name] and its subsidiaries, including its employees, agents and subcontractors working on our business. We expect you to communicate equivalent standards to your own suppliers and to check that they are met in proportion to the risk.

Where national law and this code differ, follow the higher standard. Where national law conflicts with this code, follow the law and tell us how you respect the principles of this code as far as the law allows.

2. Labour and human rights

We expect you to respect internationally recognised human rights, as described in the UN Guiding Principles, and in particular:

ID	Expectation
LAB-01	No forced labour. No prison, bonded, indentured or trafficked labour. Workers keep their identity documents, are free to resign with reasonable notice and are not charged recruitment fees or related costs
LAB-02	No child labour. No employment below the legal minimum age or the age of completing compulsory schooling, whichever is higher; young workers do no hazardous or night work
LAB-03	Freedom of association. Workers may join or form trade unions and bargain collectively, or use lawful alternatives where the law restricts these rights, without retaliation
LAB-04	Non-discrimination. No discrimination or harassment in hiring, pay, promotion, training or dismissal on grounds such as sex, race, religion, age, disability, sexual orientation, pregnancy or union membership
LAB-05	Safe and healthy workplace. Risks are assessed and controlled, workers are trained and given protective equipment free of charge, and emergencies, accommodation and canteens meet safety standards
LAB-06	Wages and benefits. At least the legal minimum wage and benefits, paid on time; we encourage wages that meet basic needs. No deductions as a disciplinary measure
LAB-07	Working hours. Within legal limits and not more than [60] hours per week including voluntary overtime, with at least one day off in seven, except in genuine emergencies
LAB-08	Fair treatment and grievance. Workers have a confidential way to raise concerns without retaliation, and concerns are answered

LAB-01 to LAB-05 correspond to the five categories of the ILO Declaration on Fundamental Principles and Rights at Work: freedom of association and collective bargaining, elimination of forced labour, abolition of child labour, elimination of discrimination, and a safe and healthy working environment (added in 2022).

3. Environment

ID	Expectation
ENV-01	Hold and comply with required environmental permits
ENV-02	Measure and reduce greenhouse gas emissions; share Scope 1 and 2 data, and Scope 3 data where available, on request (see `finance/ghg-emissions-inventory`)
ENV-03	Use energy, water and materials efficiently and reduce waste and packaging
ENV-04	Prevent pollution of air, water and soil; manage hazardous substances safely
ENV-05	Meet product substance restrictions that apply to what you supply to us, and provide declarations on request
ENV-06	Avoid contributing to deforestation and biodiversity loss in sourcing raw materials

4. Business ethics

ID	Expectation
ETH-01	No bribery or corruption in any form, including facilitation payments, to anyone, public or private
ETH-02	No gifts or hospitality to our employees during a tender, and otherwise only within our published limits
ETH-03	Disclose any conflict of interest, such as a family or financial link with one of our employees
ETH-04	Compete fairly; no price fixing, bid rigging or market sharing
ETH-05	Comply with sanctions and export control laws that apply to you and to us; tell us about any designation affecting you or your owners
ETH-06	Protect our confidential information, intellectual property and personal data; report security incidents affecting us without undue delay
ETH-07	Keep accurate books and records; no fraud or money laundering
ETH-08	No retaliation against anyone who raises a concern in good faith

5. Management systems and due diligence

We expect you, in proportion to your size and risk, to:

Adopt policies covering this code and assign responsibility to a senior person.
Identify and assess risks of harm to people and the environment in your operations and supply chain, and act on the most severe first, following the steps of the OECD Due Diligence Guidance (embed, identify, prevent and mitigate, track, communicate, remediate).
Train relevant workers and managers.
Keep records that show compliance, and share them with us on reasonable request.
Provide or take part in remediation where you have caused or contributed to harm.

6. Raising concerns

Your workers, your suppliers and other affected people can raise concerns about any breach of this code through [channel: web form, phone line, email], available in [languages], anonymously where the law allows. We protect reporters against retaliation in line with our whistleblowing policy (compliance/whistleblowing-policy).

7. Monitoring, remediation and consequences

We may ask you to complete self-assessments, provide evidence, or accept audits by us or an independent party with [10] working days' notice, or without notice where we have credible reports of serious harm.
Where we find a gap, we agree a corrective action plan with you, with dates, and follow it up in supplier performance reviews (procurement/supplier-performance-review).
Where you will not or cannot improve, we may suspend new business and, as a last resort, end the relationship, after considering the effect on affected workers and communities.
Serious breaches, such as forced or child labour, bribery or sanctions violations, must be reported to us immediately.

8. Legal context

Jurisdiction	Instrument	Status checked 2026-10-30
International	UN Guiding Principles on Business and Human Rights	Endorsed 2011
International	ILO Declaration on Fundamental Principles and Rights at Work	1998, amended 2022
International	OECD Due Diligence Guidance for Responsible Business Conduct	2018
EU	Corporate Sustainability Due Diligence Directive (EU) 2024/1760, as amended by Directives (EU) 2025/794 and 2026/470 (Omnibus I)	Scope narrowed to EU companies with more than 5,000 employees and more than EUR 1.5 billion net worldwide turnover, and non-EU companies with more than EUR 1.5 billion net turnover in the EU (check the consolidated text); transposition by 2028-07-26, application from 2029-07-26
EU	Regulation (EU) 2024/3015 prohibiting products made with forced labour	Applies from 2027-12-14
UK	Modern Slavery Act 2015, section 54 (transparency in supply chains statement)	In force; applies to commercial organisations above the turnover threshold set in regulations
US	Uyghur Forced Labor Prevention Act (Public Law 117-78)	Rebuttable import presumption in effect since 2022-06-21, enforced by CBP

9. Supplier acknowledgement

Field	Value
Supplier legal name	[Name]
Signed by	[Name, role]
Date	YYYY-MM-DD
Code version accepted	[1.0]
Exceptions or local law conflicts declared	[None, or description]

References

Reference	Official source
UN Guiding Principles on Business and Human Rights (2011)	https://www.ohchr.org/sites/default/files/documents/publications/guidingprinciplesbusinesshr_en.pdf
ILO Declaration on Fundamental Principles and Rights at Work (1998, amended 2022)	https://www.ilo.org/ilo-declaration-fundamental-principles-and-rights-work
OECD Due Diligence Guidance for Responsible Business Conduct (2018)	https://www.oecd.org/en/publications/oecd-due-diligence-guidance-for-responsible-business-conduct_15f5f4b3-en.html
European Commission, corporate sustainability due diligence	https://commission.europa.eu/business-economy-euro/doing-business-eu/sustainability-due-diligence-responsible-business/corporate-sustainability-due-diligence_en
UK Home Office, Transparency in supply chains: a practical guide	https://www.gov.uk/government/publications/transparency-in-supply-chains-a-practical-guide
US CBP, Uyghur Forced Labor Prevention Act	https://www.cbp.gov/trade/forced-labor/UFLPA

Standard and licence note

Based on the UN Guiding Principles on Business and Human Rights (2011), the ILO Declaration on Fundamental Principles and Rights at Work (as amended in 2022) and the OECD Due Diligence Guidance for Responsible Business Conduct (2018), summarised in original words; laws are cited as dated examples and must be checked in their current official text. The text is original and is not legal advice. Template licence: MIT.