Job Search Tracker Template
Search criteria, applications pipeline with stages and next actions, contacts and referrals, follow-up log, weekly funnel review
使い方: Use it when you run a job search with more than a handful of applications. Fill the search criteria first, then give every application an ID and a dated next action. The main pitfall is a tracker that falls behind, so follow-up dates are lost.
プレビュー
Job Search Tracker: [Your name], [Target role]
A single working file for a job search: target criteria, the applications pipeline with stages and next actions, contacts and referrals, a follow-up log and a weekly review of the funnel. Based on common career-coaching practice. Replace every
[bracketed]value and every row marked Example.
| Field | Value |
|---|---|
| Target role and level | [Senior Product Analyst] |
| Search started | YYYY-MM-DD |
| Target start date | YYYY-MM-DD |
| Weekly time budget | [8 hours] |
| Last updated | YYYY-MM-DD |
1. Search criteria
| Criterion | Must have | Nice to have | Deal-breaker |
|---|---|---|---|
| Role and level | [Senior analyst, individual contributor] | [Path to lead] | [Pure reporting role] |
| Location and work mode | [Hybrid, max 2 office days] | [Remote within EU] | [Relocation] |
| Pay (gross per year) | [Minimum you would accept] | [Target] | [Below minimum] |
| Domain | [Consumer apps] | [Mobility, health] | [Gambling] |
| Team | [Experimentation culture] | [Analytics engineers on team] | [Analyst reports to sales] |
Target organisations (aim for 15 to 30): [Organisation, why it fits, how you heard of it].
2. Applications pipeline
| ID | Organisation | Role | Source | Applied | Stage | Next action | Due | Contact |
|---|---|---|---|---|---|---|---|---|
| [APP-NNN] | [Organisation] | [Role] | [Careers page / referral / recruiter / job board] | YYYY-MM-DD | [Stage] | [Action] | YYYY-MM-DD | [CON-NNN] |
| APP-018 (Example) | Larkspur Analytics | Product Analyst II | Job board | 2026-09-14 | Rejected | Ask for feedback | 2026-10-05 | none |
| APP-021 (Example) | Quillmont Freight | Senior Data Analyst | Recruiter | 2026-09-22 | Offer | Reply to written offer | 2026-10-30 | CON-004 |
| APP-022 (Example) | Brightwater Mobility | Senior Product Analyst | Referral | 2026-09-25 | Offer | Negotiate (see career/salary-negotiation-plan) | 2026-10-27 | CON-002 |
| APP-024 (Example) | Tallowfield Health | Analytics Lead | Careers page | 2026-10-01 | Applied | Follow up with recruiter | 2026-10-28 | CON-006 |
Keep a copy of every posting you apply to (PDF or text): postings are often removed, and you need the exact wording before each interview and when you compare pay.
3. Contacts and referrals
| ID | Name | Organisation and role | How we know each other | Last contact | Asked for | Outcome |
|---|---|---|---|---|---|---|
| [CON-NNN] | [Name] | [Organisation, role] | [Former colleague / alumni / event] | YYYY-MM-DD | [Advice / referral / introduction] | [Result] |
| CON-002 (Example) | Jonas Weber | Brightwater Mobility, Analytics Manager | Former colleague | 2026-09-24 | Referral for APP-022 | Referral submitted |
| CON-004 (Example) | Ana Ruiz | Recruiter for Quillmont Freight | Contacted me | 2026-10-08 | Interview schedule | Two interviews booked |
4. Follow-up log
| Date | ID | Channel | Summary | Follow up on |
|---|---|---|---|---|
| YYYY-MM-DD | [APP-NNN] | [Email / phone / portal] | [What was said] | YYYY-MM-DD |
| 2026-10-06 (Example) | APP-022 | Thank-you note after second interview | none | |
| 2026-10-15 (Example) | APP-024 | Asked recruiter about timeline | 2026-10-28 | |
| 2026-10-19 (Example) | APP-022 | Written offer received, deadline 2026-10-27 | 2026-10-23 |
5. Weekly review
| Stage reached (cumulative) | Count | Conversion from previous stage |
|---|---|---|
| Applied | [N] | n/a |
| Screen | [N] | [%] |
| Interview | [N] | [%] |
| Final | [N] | [%] |
| Offer | [N] | [%] |
| Example: Applied | 24 | n/a |
| Example: Screen | 9 | 37.5% |
| Example: Interview | 5 | 55.6% |
| Example: Final | 3 | 60.0% |
| Example: Offer | 2 | 66.7% |
In the example (snapshot of 2026-10-26), 2 offers from 24 applications is about 8.3% overall. The largest drop is from Applied to Screen, so the next week focuses on referrals and on matching the resume to each posting.
- What worked this week: [one line]
- What I will change next week: [one line]
- Energy and wellbeing check: [one line; a search is a marathon]
6. Closing the search
- Offer accepted in writing, start date confirmed
- Other open applications withdrawn politely
- Thank-you messages sent to contacts who helped
- Contact details of people you no longer need removed from this file
Standard and licence note
Based on common career-coaching practice for tracking a job search. Original text written for this collection; people, organisations and figures are fictional. Template licence: MIT.
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