Benefits Realization Plan Template

Benefits map, benefit profiles with measure, baseline, target, timing and owner, tracking schedule, dependencies and dis-benefits

プロジェクト管理標準benefits realization plan math更新 2026/10/20

エディタで開く.mdをダウンロード

使い方: Use with the business case, before delivery starts, to plan how benefits will be proven. Fill the benefits register and measure baselines first. Main pitfall: benefit owners inside the project team instead of in the business that realises them.

プレビュー

Benefits Realization Plan: [Project name]

Plan for how and when the benefits that justify the project will be realised, measured and reported: benefits map, benefit profiles, tracking schedule, dependencies, dis-benefits and review. Based on common project and programme management practice. Replace every [bracketed] value and every row marked Example.

Field	Value
Document ID	[BRP-PROJECT-001]
Project	[Project name]
Business case	[BC-001 version x.y]
Version	[0.1]
Owner	[@sponsor]
Prepared by	[@project-manager]
Last updated	YYYY-MM-DD

1. Purpose and scope

This plan covers the benefits of [Project name] claimed in business case [BC-001] and sets out how they will be measured from the baseline date [YYYY-MM-DD] until [24] months after go-live, when responsibility for tracking passes fully to the business.

2. Benefits map

The benefits map traces each project output through the business change it enables to the benefit and strategic objective.

3. Benefits register

The register summarises all benefits; profiles follow in section 4.

ID	Benefit	Type	Measure	Baseline	Target	Expected by	Owner
B1	Example: Shorter onboarding time	Non-financial	Median days application to active account	11 days	3 days	Go-live + 3 months	Head of operations
B2	Example: Lower cost per onboarding	Financial, cashable	Fully loaded cost per completed onboarding	64 EUR	28 EUR	Go-live + 6 months	Finance director
B3	Example: Fewer abandoned applications	Non-financial	Abandoned / started applications	18%	Below 8%	Go-live + 6 months	Head of digital
B4	Example: More products per new customer	Financial, non-cashable	Products held at 90 days	1.4	1.8	Go-live + 12 months	Head of retail
[B-n]	[Benefit]	[Type]	[Measure]	[Baseline]	[Target]	[Date]	[Owner]

4. Benefit profiles

Each benefit is described in a profile so that it can be measured consistently.

4.1 Profile B2: Lower cost per onboarding

Attribute	Value
Description	Example: Reduce the cost of onboarding a retail customer by removing manual document checks and paper handling
Measure	Total onboarding operating cost per month divided by completed onboardings that month
Data source	Finance cost centre 4410 and onboarding system completion report
Baseline	64 EUR (average of 12 months to YYYY-MM-DD)
Target	28 EUR by go-live + 6 months
Interim targets	50 EUR at +2 months, 35 EUR at +4 months
Value	Approximately 432,000 EUR per year at 12,000 onboardings
Enablers	Outputs O2 and O3; staff reallocation agreed by HR
Owner	Finance director
Measured by	Finance business partner, monthly

The annual value is calculated as:

$V = (C_{\text{baseline}} - C_{\text{target}}) \times N = (64 - 28) \times 12{,}000 = 432{,}000 \text{ EUR}$

4.2 Profile [B-n]: [Benefit name]

Attribute	Value
Description	[What improves and for whom]
Measure	[Precise definition]
Data source	[System or report]
Baseline	[Value and date]
Target	[Value and date]
Owner	[@name]

5. Tracking schedule

Benefits are measured and reported on the schedule below.

Benefit	Baseline measured	First measurement	Frequency	Reported to	Final review
B1	YYYY-MM-DD	Go-live + 1 month	Monthly	Steering committee, then operations board	Go-live + 12 months
B2	YYYY-MM-DD	Go-live + 2 months	Monthly	Finance committee	Go-live + 12 months
B3	YYYY-MM-DD	Go-live + 1 month	Monthly	Digital board	Go-live + 12 months
B4	YYYY-MM-DD	Go-live + 3 months	Quarterly	Retail board	Go-live + 24 months

6. Dependencies and enablers

Benefits depend on the following enablers.

Benefit	Dependency	Type	Owner	Status
B2	Example: 6 FTE of back-office capacity reallocated to customer advice	Business change	HR director	Agreed in principle
B3	Example: Marketing campaign directs customers to the online channel	Other initiative	Head of marketing	Planned
B4	Example: Branch sales incentive scheme updated	Policy	Head of retail	Not started
[B-n]	[Dependency]	[Type]	[@owner]	[Status]

7. Dis-benefits

The following dis-benefits are expected and managed.

ID	Dis-benefit	Who is affected	Measure	Mitigation	Owner
DB1	Example: Higher licence cost for identity verification	Finance	Annual subscription cost (48,000 EUR)	Included in B2 net value	Finance director
DB2	Example: Fewer face-to-face contacts with new customers	Branch staff	Share of onboardings with branch contact	Follow-up call offer within 30 days	Head of retail
[DB-n]	[Dis-benefit]	[Affected]	[Measure]	[Mitigation]	[@owner]

8. Risks to benefits

Key risks to realisation:

Risk	Benefits affected	Response	Owner
Example: Staff savings not released because volumes grow	B2	Measure cost per onboarding, not headcount; agree reallocation plan	Finance director
Example: Customers keep using paper forms out of habit	B1, B3	Paper form retired after 3 months; assisted digital in branches	Head of digital
[Risk]	[IDs]	[Response]	[@owner]

9. Reporting and review

Benefit status is reported in the steering committee report until project closure, then in the [operations board] pack. A formal benefits review takes place at go-live + 6 and + 12 months. Where a benefit is more than [20%] below its interim target, the benefit owner presents a recovery plan.

Benefit	Target	Latest actual	Date	Status	Comment
B1	3 days	[n]	YYYY-MM-DD	[On track / At risk / Off track]	[Comment]
B2	28 EUR	[n]	YYYY-MM-DD	[Status]	[Comment]

10. Handover of benefits ownership

At project closure the benefit owners confirm in writing that they accept responsibility for continued measurement and reporting. Open benefit actions are transferred with the closure report.

Standard and licence note

Based on common project and programme management practice for benefits management, benefits mapping and benefit profiles. This template is original text written for this collection. Template licence: MIT.