Property Condition Assessment Template (ASTM E2018)

Building condition survey: scope and limits, property description, condition by system, immediate and 10-year cost forecast, recommendations

부동산·시설표준ASTM E2018-24 (structure only)property condition assessment업데이트됨 2026. 10. 29.

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사용법: Use it when a buyer, lender or owner needs the condition of a building and a capital cost forecast. Agree the scope, sampling, cost threshold and forecast period first. The main pitfall is mixing what was seen with what was told, or claiming a standard the work did not follow.

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Property Condition Assessment: [Property name]

A building condition survey and capital expenditure forecast for a commercial property: what was inspected, the condition of each building system, the defects found, the cost to put them right now and the replacements expected over the forecast period. Buyers, lenders, owners and facility managers use it to price risk and plan budgets. Structure aligned with the baseline property condition assessment process described in ASTM E2018-24, Standard Guide for Property Condition Assessments: Baseline Property Condition Assessment Process (a walk-through survey, document review, research and interviews, reported as a property condition report with opinions of costs). Replace every [bracketed] value and every row marked Example. This is a documentation format, not engineering, legal or financial advice: use a qualified surveyor or engineer, and check the current edition of any standard you claim to follow.

Document control

Field	Value
Report ID	[PCA-QPB-2026]
Property	[Quelmont Park Building B]
Client and user	[Varrowby Property Fund; lender if relied upon]
Assessor	[Name, qualification, firm]
Site visit date	YYYY-MM-DD
Forecast period	[Example: 10 years from the report date]
Cost threshold	[Example: items under 3,000 not reported individually]
Standard followed	[Example: ASTM E2018-24, or "not claimed"]
Version and status	[1.0, Final]
Last updated	YYYY-MM-DD

1. Scope and limitations

Item	Entry
Systems in scope	Example: Site, structure, roof, facade and windows, mechanical, electrical, plumbing, vertical transport, fire and life safety, interiors of common parts, accessibility overview
Sampling	Example: All common parts, roof, plant rooms, 4 of 5 let units, vacant unit U-202
Not accessed	Example: Unit U-102 (clinic in use); roof void above U-201
Documents reviewed	Example: As-built drawings, maintenance logs 2023 to 2026, lift and fire alarm certificates, energy certificate
Interviews	Example: Building manager, Hollin Facility Services
Out of scope	Example: Environmental assessment (separate Phase I), asbestos survey, structural calculations

2. Property description

Item	Entry
Use and size	Example: Office and ground floor retail, 4,200 m2 net lettable, 3 storeys
Year built	Example: 2004
Structure	Example: Reinforced concrete frame, flat slabs
Roof	Example: Flat roof with single-ply membrane, about 1,400 m2
Envelope	Example: Curtain wall and aluminium windows
Services	Example: 2 air-cooled chillers, gas boilers, 2 passenger lifts, addressable fire alarm

3. Condition ratings by system

ID	System	Condition	Observations	Remaining useful life (years)
SYS-01 (Example)	Structure	Good	No visible cracking or deflection	Beyond forecast
SYS-02 (Example)	Roof	Poor	Membrane blistering, two ponding areas, repairs logged in 2025 and 2026	2
SYS-03 (Example)	Facade	Fair	Sealant hardening at curtain wall joints	3
SYS-04 (Example)	HVAC	Fair	Chillers original, refrigerant top-ups recorded	6
SYS-05 (Example)	Electrical and lighting	Fair	Fluorescent lighting in common parts	1 (upgrade)
SYS-06 (Example)	Vertical transport	Fair	Original controllers, rising call-out rate	4
SYS-07 (Example)	Fire and life safety	Poor	Panel shows repeated zone faults	Immediate
SYS-08 (Example)	Site and accessibility	Fair	Loose ramp handrail; car park surface worn	0 to 5

4. Opinions of costs

Item ID	System	Description	Year	Cost
PCA-FIRE-01 (Example)	SYS-07	Repair fire alarm panel faults and re-certify	0 (immediate)	18,000
PCA-SITE-01 (Example)	SYS-08	Re-fix ramp handrail	0 (immediate)	3,500
PCA-ELEC-01 (Example)	SYS-05	LED lighting upgrade, 4,200 m2 at 12	1	50,400
PCA-ROOF-01 (Example)	SYS-02	Replace roof membrane, 1,400 m2 at 95	2	133,000
PCA-ENV-01 (Example)	SYS-03	Renew facade sealant	3	22,000
PCA-INT-01 (Example)	Interiors	Redecorate common parts	3	15,000
PCA-VT-01 (Example)	SYS-06	Modernise 2 lifts at 60,000	4	120,000
PCA-SITE-02 (Example)	SYS-08	Resurface car park, 1,800 m2 at 25	5	45,000
PCA-HVAC-01 (Example)	SYS-04	Replace 2 chillers at 85,000	6	170,000
PCA-INT-02 (Example)	Interiors	Redecorate common parts	8	15,000

4.1 Forecast by year

Year	0	1	2	3	4	5	6	7	8	9	10	Total
Cost (Example)	21,500	50,400	133,000	37,000	120,000	45,000	170,000	0	15,000	0	0	591,900

Example: immediate costs are 21,500 and years 1 to 10 add 570,400. With a 10% contingency (59,190) the total is 651,090, about 155 per m2 of net lettable area, at current prices without inflation or tax.

5. Recommendations and next steps

Rec. ID	Item	Recommendation	Owner	Feeds into
REC-01 (Example)	PCA-FIRE-01	Repair before completion and obtain a new certificate	Seller	`real-estate/property-due-diligence-checklist`
REC-02 (Example)	PCA-ROOF-01	Price the replacement into the offer	Buyer	`real-estate/property-valuation-report`
REC-03 (Example)	PCA-HVAC-01	Specify replacement with an energy review	Facility manager	`real-estate/facility-management-plan`, `compliance/iso-50001-energy-review`
REC-04 (Example)	All forecast items	Build a 10-year capital plan	Asset manager	`finance/capex-request`

6. Assessor's statement

[This report reflects the condition observed on the site visit date and the documents listed in section 1. It relies on information from the persons interviewed. Costs are opinions of probable cost, not quotes. Signed: name, qualification, date.]

Standard and licence note

Structure aligned with ASTM E2018-24, Standard Guide for Property Condition Assessments: Baseline Property Condition Assessment Process (ASTM International, active edition, page updated 4 January 2024), cited by name and described in original wording only. Official text: ASTM International, purchase or licensed access: https://store.astm.org/e2018-24.html. The text, rating scale and examples are original. Check the current edition and use a qualified professional. Template licence: MIT.