# Board Pack: [Company], [Meeting date]

> Board meeting pack: agenda, CEO report, financial report, KPI
> dashboard, risk report, decisions and resolutions required, committee
> reports, and previous minutes with the action log. Based on common
> corporate governance practice. Replace every `[bracketed]` value and
> every row marked *Example*. This is a document format, not legal
> advice: confirm quorum, notice and resolution requirements with your
> company secretary or counsel.

<!--
Guidance: How to use this template
- Circulate the pack at least [5 working days] before the meeting so
  directors can read it. Late packs lead to shallow discussion.
- Put decisions first. Section 6 lists every resolution the board must
  pass, with the paper that supports it.
- Each paper should state its purpose: for decision, for discussion or
  for information. Information items can be taken as read.
- Keep the pack confidential and controlled. Number the copies if it is
  printed.
-->

| Field | Value |
|---|---|
| Company | [Legal company name] |
| Meeting | [Board meeting no. N / Quarterly board meeting] |
| Date and time | YYYY-MM-DD, [hh:mm to hh:mm, time zone] |
| Location / link | [Address or video link] |
| Chair | [@chair] |
| Company secretary | [@secretary] |
| Pack issued | YYYY-MM-DD |
| Classification | Strictly confidential |

## 1. Agenda

<!-- Guidance: Time-box each item and label it for decision, discussion or information. Order by importance, not habit. -->

| No. | Item | Purpose | Lead | Paper | Time |
|---|---|---|---|---|---|
| 1 | Opening, quorum, declarations of interest | Formal | Chair | n/a | 5 min |
| 2 | Minutes of previous meeting and action log | Decision | Chair | Section 8 | 5 min |
| 3 | CEO report | Discussion | CEO | Section 2 | 25 min |
| 4 | Financial report and forecast | Discussion | CFO | Section 3 | 20 min |
| 5 | KPI dashboard | Information | CEO | Section 4 | 10 min |
| 6 | Risk report | Discussion | CFO | Section 5 | 15 min |
| 7 | Resolutions | Decision | Chair | Section 6 | 20 min |
| 8 | Committee reports | Information | Committee chairs | Section 7 | 10 min |
| 9 | Any other business and private session | Discussion | Chair | n/a | 10 min |

Declarations of interest: [directors record any conflict relating to an
agenda item here or at item 1].

## 2. CEO report

<!-- Guidance: Two pages at most. Strategy progress, what changed since the last meeting, the top three issues and where the board can help. -->

**Summary since the last meeting:** [three or four sentences].

| Area | Status | Commentary |
|---|---|---|
| *Example:* Strategy: enter second country | On track | Entity registered; first 12 customers live |
| *Example:* Product: platform v3 | At risk | Migration slipped 5 weeks; new date YYYY-MM-DD |
| *Example:* People: leadership hiring | Done | VP Sales started YYYY-MM-DD |
| [Area] | [On track / At risk / Off track / Done] | [Commentary] |

**Top issues for the board**

1. [Issue, options and the management view]
2. [Issue]
3. [Issue]

**Where the board can help:** [specific asks].

## 3. Financial report

<!-- Guidance: Actual against budget and forecast for the period and year to date, with commentary on variances over an agreed threshold. -->

| Line | Quarter actual | Quarter budget | Variance | YTD actual | YTD budget | Full-year forecast |
|---|---|---|---|---|---|---|
| Revenue | *Example:* 2,140,000 | 2,050,000 | +90,000 | 5,980,000 | 5,900,000 | 8,300,000 |
| Gross margin | 71% | 70% | +1 pt | 70% | 70% | 70% |
| Operating expenses | 1,820,000 | 1,760,000 | -60,000 | 5,210,000 | 5,150,000 | 7,000,000 |
| EBITDA | [amount] | [amount] | [amount] | [amount] | [amount] | [amount] |
| Closing cash | 6,400,000 | 6,100,000 | +300,000 | n/a | n/a | 5,200,000 |

Sign convention: a positive variance is favourable, a negative variance
is adverse (for example, costs above budget show as negative).

**Variance commentary** (items over [5% or amount]):

- [Line]: [reason, one-off or recurring, and action]

**Cash and covenants:** [runway, facility headroom, covenant tests and
whether they are met].

## 4. KPI dashboard

<!-- Guidance: The same eight to twelve KPIs every meeting, with trend and target, so the board sees direction, not just position. -->

| KPI | Last quarter | This quarter | Target | Trend | Owner |
|---|---|---|---|---|---|
| *Example:* Annual recurring revenue | 7.6M | 8.4M | 8.2M | Up | CEO |
| *Example:* Net revenue retention | 108% | 111% | 110% | Up | CCO |
| *Example:* Logo churn (quarterly) | 3.1% | 3.4% | 3.0% | Down (worse) | CCO |
| *Example:* Employee engagement score | 7.4 | 7.6 | 7.5 | Up | CPO |
| *Example:* Sev-1 incidents | 2 | 0 | 0 | Up (better) | CTO |
| [KPI] | [Value] | [Value] | [Target] | [Trend] | [Owner] |

## 5. Risk report

<!-- Guidance: Show the top risks, changes since last meeting and whether each is within the board's risk appetite. -->

| ID | Risk | Inherent | Residual | Change | Within appetite? | Owner | Key actions |
|---|---|---|---|---|---|---|---|
| R-01 | *Example:* Loss of top customer (11% of revenue) at renewal | High | Medium | Unchanged | Yes | CCO | Executive sponsor assigned; renewal talks start 6 months early |
| R-02 | *Example:* Data breach via third-party integration | High | Medium | New | No | CTO | Vendor review; penetration test booked YYYY-MM-DD |
| R-03 | *Example:* Key-person dependency in platform team | Medium | Medium | Rising | Yes | CTO | Pairing and documentation plan |
| [ID] | [Risk] | [H / M / L] | [H / M / L] | [New / Rising / Falling / Unchanged] | [Yes / No] | [Owner] | [Actions] |

## 6. Decisions and resolutions required

<!-- Guidance: List every resolution with the exact wording proposed, the supporting paper and any conflicts. The secretary records the outcome in the minutes. -->

| No. | Proposed resolution | Supporting paper | Proposer | Outcome |
|---|---|---|---|---|
| RES-01 | *Example:* "That the FY YYYY budget as presented in Appendix A be approved." | Appendix A | CFO | [Passed / Not passed / Deferred] |
| RES-02 | *Example:* "That the grant of 120,000 share options to employees listed in Appendix B under the existing option plan be approved." | Appendix B | Remuneration committee chair | [Outcome] |
| RES-03 | *Example:* "That the company enter into the lease for the new office on the terms summarised in Appendix C." | Appendix C | CEO | [Outcome] |
| RES-[NN] | [Resolution wording] | [Paper] | [Proposer] | [Outcome] |

## 7. Committee reports

<!-- Guidance: One short summary per committee that met since the last board: matters considered, recommendations to the board, and any concerns. -->

| Committee | Met on | Matters considered | Recommendations to board |
|---|---|---|---|
| *Example:* Audit and risk | YYYY-MM-DD | Auditor plan, internal controls review | Approve audit fee; note two control findings |
| *Example:* Remuneration | YYYY-MM-DD | Annual pay review, option grants | Approve RES-02 |
| [Committee] | YYYY-MM-DD | [Matters] | [Recommendations] |

## 8. Previous minutes and action log

<!-- Guidance: The board approves the draft minutes of the last meeting and reviews open actions. Close actions only when evidence of completion is given. -->

Draft minutes of the meeting held on YYYY-MM-DD are attached as
[Appendix D] for approval.

| Action ID | Action | Owner | Due | Status | Update |
|---|---|---|---|---|---|
| A-2026-07 | *Example:* Present pricing review with churn analysis | CCO | YYYY-MM-DD | Done | See CEO report |
| A-2026-08 | *Example:* Obtain quotes for cyber insurance renewal | CFO | YYYY-MM-DD | Open | Two of three quotes received |
| A-[YYYY-NN] | [Action] | [Owner] | YYYY-MM-DD | [Open / Done / Overdue] | [Update] |

## 9. Appendices

<!-- Guidance: Number appendices and reference them from the agenda and resolutions. -->

- Appendix A: [Budget FY YYYY]
- Appendix B: [Option grant schedule]
- Appendix C: [Lease heads of terms]
- Appendix D: [Draft minutes of previous meeting]

## Standard and licence note

Based on common corporate governance practice for board papers and
meeting packs. This template is original text written for this
collection. It is a document format, not legal advice; confirm
requirements under your articles of association and applicable company
law. Template licence: MIT.