# Quote [Q-YYYY-NNN]: [Short description of work]

> Quote or estimate for goods or services: parties, reference, line items
> with quantities and rates, subtotal, tax and total, validity, terms and
> acceptance. Based on common commercial practice. A quote is a firm
> price for the stated scope; an estimate is an approximate price that
> may change. Mark which one this is. Replace every `[bracketed]` value
> and every row marked *Example*. This is a format, not legal or tax
> advice.

<!--
Guidance: How to use this template
- Check the arithmetic: each line total = quantity x rate, subtotal = sum
  of line totals, tax = subtotal x rate, total = subtotal + tax.
- State exactly what is included and excluded; ambiguity is the most
  common source of disputes after acceptance.
- Use the tax rate and wording required where you trade.
-->

**Document type:** [Quote (fixed price) / Estimate (approximate)]

## Parties

| | From (supplier) | To (customer) |
|---|---|---|
| Name | [Supplier legal name] | [Customer name] |
| Address | [Street, city, postcode, country] | [Street, city, postcode, country] |
| Contact | [Name, email, phone] | [Name, email, phone] |
| Tax / business ID | [Tax ID] | [Tax ID, if applicable] |

## Reference

| Field | Value |
|---|---|
| Quote number | Q-YYYY-NNN |
| Date issued | YYYY-MM-DD |
| Valid until | YYYY-MM-DD |
| Customer reference | [PO or request number] |
| Prepared by | [@name] |
| Currency | [Currency code] |

## Line items

| # | Description | Qty | Unit | Rate | Line total |
|---|---|---|---|---|---|
| 1 | *Example:* Website design, five page templates | 5 | template | 600.00 | 3,000.00 |
| 2 | *Example:* Front-end development | 32 | hour | 85.00 | 2,720.00 |
| 3 | *Example:* Content migration, existing pages | 40 | page | 12.50 | 500.00 |
| 4 | *Example:* Hosting setup (one-off) | 1 | item | 180.00 | 180.00 |
| | | | | **Subtotal** | **6,400.00** |
| | | | | Discount (5%) | -320.00 |
| | | | | Net | 6,080.00 |
| | | | | Tax ([20]%) | 1,216.00 |
| | | | | **Total** | **7,296.00** |

**Included:** [for example, two rounds of design revisions, browser
testing on current Chrome, Safari, Firefox and Edge].

**Not included:** [for example, copywriting, stock images, ongoing
hosting fees].

## Validity

This [quote / estimate] is valid until YYYY-MM-DD. After that date prices
and availability may change. [For estimates: the final price may vary by
up to [15]% from this estimate; any larger change will be agreed in
writing before the work continues.]

## Terms

- **Payment**: [for example, 50% deposit on acceptance, balance on completion, invoices due within 14 days]
- **Schedule**: [for example, work starts within 10 working days of acceptance and takes about 4 weeks]
- **Changes**: work outside the listed items is quoted separately before it starts
- **Cancellation**: [for example, deposit is non-refundable once work has started]
- **Governing terms**: [link or reference to standard terms of business]

## Acceptance

To accept, sign below and return this quote, or reply in writing quoting
Q-YYYY-NNN.

| Field | Customer |
|---|---|
| Name | [Name] |
| Title | [Title] |
| Signature | |
| Date | YYYY-MM-DD |
| Purchase order number | [If required] |

## Standard and licence note

Based on common commercial practice for quotes and estimates. Tax,
consumer-protection and contract rules vary by country; check local
requirements. This template is original text written for this
collection. Template licence: MIT.