Sub-processor List Template (GDPR Art. 28)

Public sub-processor list: entity, service, data, location, transfer tool, affiliates, change notice and objection process, change log

ЮридичніКомпактнийGDPR Art. 28(2), 28(4)subprocessor listОновлено 29 жовт. 2026 р.

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Як використовувати: Use it when you process customer personal data as a processor and rely on general written authorisation for sub-processors. Fill the table from signed contracts and match the notice period to your DPA. The main pitfall is listing only hosting and forgetting support tools and affiliates with data access.

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Sub-processor List: [Provider name]

Format for the public list of sub-processors that a processor (for example a SaaS provider) engages to process customers' personal data, with the change notice and objection process. Based on GDPR Art. 28(2) and 28(4) (Regulation (EU) 2016/679; the UK GDPR has the same article numbers). Replace every [bracketed] value and every row marked Example. This is a documentation format, not legal advice. Check the current text and your data processing agreements before publishing.

Field	Value
Document ID	[PRIV-SUB-001]
Provider (processor)	[Legal name]
Owner	[@owner, Privacy]
Last updated	YYYY-MM-DD
Notice period for changes	[30] days before the new sub-processor starts processing
Subscribe for change notices	[Link to subscription form or RSS feed]

Current sub-processors

ID	Sub-processor (legal entity)	Service provided	Personal data processed	Location of processing	Transfer tool	Since
SUB-001	[Hosting provider]	[Cloud hosting and storage]	[All customer data]	[EU region (country)]	[None needed]	YYYY-MM-DD
SUB-002	[Email delivery provider]	[Transactional email]	[Names, email addresses]	[Country]	[SCCs (EU) 2021/914 / adequacy decision]	YYYY-MM-DD
SUB-003	[Support tool provider]	[Customer support tickets]	[Contact details, ticket content]	[Country]	[Tool]	YYYY-MM-DD
SUB-004 (Example)	Ferncliff Hosting GmbH (fictional)	Hosting for Tarnwick Forms	All form content and account data	Germany	None needed	2026-01-05

Affiliates

ID	Affiliate	Role	Location	Transfer tool
SUB-AFF-001	[Group company]	[Follow-the-sun support]	[Country]	[Intra-group SCCs]

Changes and objections

We announce an intended new or replacement sub-processor on this page and by [email to subscribed contacts] at least [30] days before it starts processing personal data.
A customer may object on reasonable data protection grounds by writing to [privacy@example.com] within [the notice period].
We will discuss the objection in good faith and, where possible, offer an alternative. If we cannot, the customer may [terminate the affected service and receive a refund of prepaid fees for the unused period], as set out in the DPA.
In an emergency (for example to keep the service secure or available) we may replace a sub-processor at shorter notice and will explain why.

Change log

Date announced	Change	Sub-processor	Effective date
YYYY-MM-DD	[Added / Removed / Location changed]	[Name]	YYYY-MM-DD
2026-11-02 (Example)	Added: transactional email for form receipts	Wrenmoor Mail Ltd (fictional), Ireland	2026-12-02

Standard and licence note

Based on Regulation (EU) 2016/679 (GDPR), Art. 28(2) and 28(4), paraphrased in original words; the UK GDPR uses the same article numbers. Related templates: legal-lite/dpa, compliance/transfer-impact-assessment, legal-lite/privacy-policy. This is a documentation format, not legal advice. Original text written for this collection; examples are fictional. Template licence: MIT.

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