Vehicle Maintenance Log Template

Vehicle facts, handbook service schedule with next-due dates, service and repair log with odometer and cost, tyres, inspections, recalls and renewals

Особисті та PKMКомпактнийvehicle maintenance logОновлено 29 жовт. 2026 р.

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Як використовувати: Use it for each car, van or motorcycle you own. Copy the service schedule from the handbook for your exact model first, then log every visit with the odometer reading. The main pitfall is using a generic interval instead of the manufacturer's schedule.

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Vehicle Maintenance Log: [Make, model, registration]

One record per vehicle: its key facts, the service schedule copied from the manufacturer's handbook, a dated log of every service, repair and inspection with odometer reading and cost, tyres, recall checks and paperwork renewals. Based on the maintenance schedule in your manufacturer's handbook and common owner practice. Replace every [bracketed] value and every row marked Example. Follow the manufacturer's schedule and a qualified mechanic; this log is a record, not technical or safety advice.

Field	Value
Vehicle	[Make, model, engine, year] (Example: [Make] [Model] 1.5 petrol, 2021)
Registration	[Plate]
VIN (last 6 characters)	[......]
Bought	YYYY-MM-DD at [odometer] km or mi
Tyre size and pressures	[Size; front / rear pressure from door-pillar label]
Oil grade	[Grade from handbook]
Warranty until	YYYY-MM-DD or [odometer]
Last updated	YYYY-MM-DD

1. Service schedule

Item	Interval (from handbook)	Last done	Next due	Who
Example: Engine oil and filter	15,000 km or 12 months	YYYY-03 at 45,210 km	[YYYY+1]-03 or 60,210 km	Garage
Example: Brake fluid	24 months	YYYY-03	[YYYY+2]-03	Garage
Example: Cabin air filter	15,000 km or 12 months	YYYY-03 at 45,210 km	[YYYY+1]-03 or 60,210 km	Self
[Item]	[Interval]	[Date, odometer]	[Date, odometer]	[Who]

2. Service and repair log

Date	Odometer	Work done	By	Cost	Invoice	Advised for later
YYYY-03-14 (Example)	45,210 km	Annual service, oil and filter, cabin filter, brake fluid, tyres rotated	[Garage]	240	Scanned folder	Front pads at about 50%
YYYY-11-02 (Example)	41,880 km	Winter tyres fitted	[Tyre shop]	60	Email	Check tread in spring
YYYY-MM-DD	[Reading]	[Work]	[Who]	[Amount]	[Location]	[Advice]

3. Tyres

Position	Brand and model	Fitted	Odometer	Tread at last check	Notes
Front pair (Example)	[Brand, model]	YYYY-MM	30,500 km	[mm], YYYY-MM	Rotated at 45,210 km
[Position]	[Brand, model]	YYYY-MM	[Reading]	[mm], YYYY-MM	[Notes]

4. Inspections, recalls and paperwork

Item	Last done	Result or reference	Next due
Roadworthiness test	YYYY-MM-DD	[Pass / fail, certificate]	YYYY-MM-DD
Insurance	YYYY-MM-DD	[Insurer, policy last 4]	YYYY-MM-DD
Registration or road tax	YYYY-MM-DD	[Reference]	YYYY-MM-DD
Safety recall check	YYYY-MM-DD	Example: No open recalls	YYYY-MM-DD
Breakdown cover	YYYY-MM-DD	[Provider, phone]	YYYY-MM-DD

Where to check recalls and test history (examples, checked 2026-10-30): in Great Britain, GOV.UK "Check if a vehicle, part or accessory has been recalled" (https://www.gov.uk/check-vehicle-recall) and "Check the MOT history of a vehicle" (https://www.gov.uk/check-mot-history), which shows past results, recorded mileage and when the next MOT is due; in the US, the NHTSA recall lookup by VIN (https://www.nhtsa.gov/recalls); elsewhere, your national road-safety authority or the manufacturer's owner site.

Standard and licence note

Based on manufacturer maintenance schedules (your handbook is the authority) and on public UK and US government recall and test-history services named above. Text and examples are original; amounts are fictional. Template licence: MIT.

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