Podcast Episode Plan Template
Episode details, timed run of show, guest consent and release checklist, show notes, transcript and captions (WCAG 1.2.1, 1.2.2), publishing checklist
Як використовувати: Use it for each podcast episode from booking to release. Fill the run of show and guest consent before recording. The main pitfall is publishing the audio without a corrected transcript.
Перегляд
Podcast Episode Plan: [show name], episode [N]: [episode title]
Planning record for one podcast episode: episode details, run of show with timings, guest consent and release checklist, show notes, transcript and captions, and a publishing checklist. Transcripts for audio-only episodes follow WCAG 2.2 success criterion 1.2.1 Audio-only and Video-only (Prerecorded); video episodes add captions under SC 1.2.2 Captions (Prerecorded) (W3C Recommendation, 12 December 2024). Replace every
[bracketed]value and every row marked Example. The guest release section lists questions and is not legal advice.
Episode details
| Field | Value |
|---|---|
| Episode ID | [EP-NNN] |
| Working title | [title] |
| Format | [interview / solo / panel / narrative] |
| Target length | [MM:SS] |
| Host | [name] |
| Guest | [name, role] |
| Recording date and method | YYYY-MM-DD, [studio / remote tool] |
| Release date | YYYY-MM-DD |
| Audio only or video | [audio / audio and video] |
| Sponsor or paid content | [none / sponsor name, disclosure wording] |
1. Run of show
| Seg | Start | Length | Segment | Owner | Notes |
|---|---|---|---|---|---|
| [S1] | 00:00 | [MM:SS] | [segment] | [host] | [questions, cues] |
| S1 (Example) | 00:00 | 00:45 | Cold open: guest clip | Producer | Clip from the interview, 12:40 mark |
| S2 (Example) | 00:45 | 01:00 | Intro and episode topic | Host | Name the guest and the three questions |
| S3 (Example) | 01:45 | 28:00 | Interview: winter soil care | Host, guest | Six prepared questions, two follow-ups each |
| S4 (Example) | 29:45 | 08:00 | Listener questions | Host, guest | Three questions chosen in advance |
| S5 (Example) | 37:45 | 01:00 | Sponsor message | Host | Disclosed as paid, read as written |
| S6 (Example) | 38:45 | 01:15 | Outro and next episode | Host | Where to find notes and transcript |
Example: total 40:00, matching the target length.
2. Guest consent and release
- Guest has agreed in writing to be recorded and published
- Release covers the formats and channels you will use (audio, video, clips, transcript, social posts)
- Guest knows whether they can review the edit, and what "review" allows (factual corrections only, or more)
- Topics the guest will not discuss are recorded and respected
- Any third party named or recorded has been considered
- Guest's conflicts of interest or sponsorships are disclosed
- Guest's bio, photo and links approved for the show notes
3. Show notes
- Summary: [two or three sentences on what listeners will learn]
- Guest: [name, role, link]
- Chapters: [MM:SS topic], one per segment in section 1
- Mentioned in this episode: [descriptive link text and URL]
- Transcript: [link to the transcript page]
- Sponsor disclosure: [wording, or "This episode has no sponsor"]
- Credits: [host, producer, editor, music licence]
4. Transcript and captions
| Item | Plan |
|---|---|
| Transcript method | [automatic plus human correction / human] |
| Speaker labels and non-speech sounds | [yes, e.g. "[laughter]"] |
| Accuracy check by | [name, date] |
| Captions for video version | [method, checked by] |
| Where published | [episode page, same day as audio] |
5. Publishing checklist
- Facts and claims checked (
writing/fact-check-log) - Final audio levels and edit approved
- Title, description, chapters and artwork uploaded
- Transcript and, for video, captions published with the episode
- Sponsor disclosure included in audio and show notes
- Guest sent the release date and links
Reference and licence note
Based on common podcast production practice and on WCAG 2.2 (W3C Recommendation, 12 December 2024), success criteria 1.2.1 and 1.2.2, named by number and title: https://www.w3.org/TR/WCAG22/. All wording is original. Template licence: MIT.
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