Invoice Template

Invoice: seller and buyer details, invoice number and dates, line items with tax, totals, payment terms and methods, notes

Kinh doanhGọninvoiceCập nhật 20 thg 10, 2026

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Cách dùng: Use to bill for delivered goods or services. Use a unique sequential number and check the totals and local tax invoice rules before sending. The main pitfall is editing an issued invoice instead of raising a credit note.

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Invoice [INV-YYYY-NNNN]

Invoice for goods or services: seller and buyer details, invoice number and dates, line items with tax, totals, payment terms and methods, and notes. Based on common commercial practice. Rules for tax invoices (mandatory fields, numbering, tax wording, electronic invoicing) vary by country; check what your tax authority requires before you send. Replace every [bracketed] value and every row marked Example. This is a format, not tax or legal advice.

Seller and buyer

	Seller	Buyer
Name	[Seller legal name]	[Buyer legal name]
Address	[Street, city, postcode, country]	[Street, city, postcode, country]
Tax / VAT ID	[Tax ID]	[Tax ID, if required]
Company number	[Registration number]	[If applicable]
Contact	[Email, phone]	[Accounts payable email]

Invoice details

Field	Value
Invoice number	INV-YYYY-NNNN
Invoice date	YYYY-MM-DD
Supply / delivery date	YYYY-MM-DD
Due date	YYYY-MM-DD
Buyer reference / PO	[PO-NNNN]
Quote or contract reference	[Q-YYYY-NNN / SOW-YYYY-NNN]
Currency	[Currency code]

Line items

#	Description	Qty	Unit price	Net	Tax rate	Tax	Gross
1	Example: Consulting, March YYYY	12	95.00	1,140.00	20%	228.00	1,368.00
2	Example: Software licence, annual	3	240.00	720.00	20%	144.00	864.00
3	Example: Printed manuals	10	8.50	85.00	5%	4.25	89.25

Totals

	Amount
Total net	1,945.00
Tax at 20%	372.00
Tax at 5%	4.25
Total due	2,321.25
Amount already paid	0.00
Balance due	2,321.25

Payment terms and methods

Terms: payment due within [30] days of the invoice date, by YYYY-MM-DD.
Late payment: [interest or fee as permitted by the contract and local law].
Bank transfer: account name [name], IBAN / account number [number], BIC / sort code [code], bank [bank name].
Payment reference: quote INV-YYYY-NNNN so we can match your payment.
Other methods: [card payment link, cheque address, or "none"].

Notes

[For example, tax exemption or reverse-charge wording required by law, if applicable.]
[For example, "Thank you for your business. Questions about this invoice: [email protected]."]

Standard and licence note

Based on common commercial invoicing practice. Mandatory invoice content differs between countries and tax regimes; confirm local rules with your accountant or tax authority. This template is original text written for this collection. Template licence: MIT.

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